The US Citizenship and Immigration Services (USCIS) will publish on August 1 a revised version of the Form I-9, the Employment Eligibility Verification.  Among the changes to the Form I-9 is a check box allowing employers who are enrolled in E-Verify to remotely examine identity and employment authorization documents.

For employees hired on or after March 20, 2020, whose documents were examined remotely, employers must conduct an in-person examination of the documents by August 31, 2023.  But employers who were enrolled in E-Verify during the COVID-19 flexibilities period (March 20, 2020 to July 31, 2023) may now choose to use the check box on the new Form I-9 to satisfy the physical document examination requirement for employees hiring during that time.  This must also be completed before August 31, 2023.

Other enhancements on the new Form I-9 include the following:

• Reduces Sections 1 and 2 to a single-sided sheet;
• Designed to be completed on tablets and mobile devices;
• Moves the Section 1 Preparer/Translator Certification area to a separate, standalone supplement that employers can provide to employees when necessary;
• Moves Section 3, Reverification and Rehire, to a standalone supplement that employers can print if or when rehire occurs or reverification is required;
• Revises the Lists of Acceptable Documents page to include some acceptable receipts as well as guidance and links to information on automatic extensions of employment authorization documentation;
• Reduces Form instructions from 15 pages to 8 pages; and
• Has a checkbox allowing employers to indicate that the employer examined Form I-9 documentation remotely under a DHS-authorized alternative procedure rather than via physical examination.

The revised Form I-9 will be available on the USCIS website.  Employers may continue to use the current Form I-9 until October 31, 2023.  Starting November 1, 2023, all employers are required to use the new Form I-9.

Members with questions about the new Form I-9 may call the AIM HR Helpline at 800-470-6277.