The US Occupational Safety and Health Administration (OSHA) recently issued a rule requiring certain employers to submit electronically detailed information about each injury and illness reported on their OSHA 300 Log and 301 Incident Report forms.  The collection of this information is to enable the agency to identify establishments with specific hazards and to better analyze and address injury trends. 

The comprehensive reports are limited to employers who meet the following criteria: 

• The employer operates establishments with a “peak employment” of 100 or more employees during the prior year; and 
• The industry is one of those designated by OSHA as a high hazard in Appendix B to Subpart E of 29 C.F.R. Part 1904. 

Employers may determine whether they are required to submit illness and injury data using OSHA’s ITA Coverage Application.  Those with 100 or more employees (during the prior year) and in one of the Appendix B industries are required to electronically submit more detailed reports. 

Employers subject to the new rule are required to provide the following information about each incident reported on the 300 Log and Form 301: date, physical location, and severity of the injury or illness; details about the worker who was injured; and details about how the injury or illness occurred.  This is information that the employers were previously required to record and retain but did not have to include in their annual submission to OSHA. 

The final rule became effective on January 1, 2024, and it applies to the 2023 injury and illness reports due on March 2, 2024. This Fact Sheet on the OSHA website has additional information about the new rule. 

Members with questions about compliance with the new rule may reach out to the AIM HR Helpline at 800-470-6277.