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Ask the Hotline | Wacky IDs for Form I-9

June 4, 2018
 
Question
 
As part of the I-9 process, one of my new hires produced a Massachusetts issued Firearms Identification Card (FID) instead of the usual driver’s license. Is this for real? Do I have to accept it? And while I am asking, any other wacky IDs I may have to accept? 
 
Answer
 
Most employees produce the same standard documents when providing an employer with proof of eligibility to work in the U.S. (section 2) of the Form I-9.  However, if you review the three lists on the last page of the I-9, there are many different documents an employee may produce to demonstrate the ability to work in the U.S., including, under List B, the following documents:
  • ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address. Note that the I-9 document states a photograph or the other personal information. If you compare that with the language detailing what must appear on a driver’s license, each document contains the same information.  
  • Driver's license or identification card issued by a state or outlying territory of the U.S., provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
An employer would also have to accept a medical marijuana card as a valid I-9 ID on the same basis as a driver’s license. 
 
Please call the AIM Employer Hotline at 800-470-6277 if you have any questions about this or any other HR-related matter. 
 
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